It is common for employees to have an email account specifically relating to their role within a business. It is also typical for such email accounts to be checked several times per day. Email has become a gateway for communication in-house as well as for scheduling appointments and answering inquiries. It also works very well when you are doing business with people in different time zones.
Yet the widespread use of email in the business setting has also led to some serious breaches of confidentiality and system crashes. When this happens, the business can come to a screeching halt. It can look very unprofessional in the eyes of your customers as well as any investors you are trying to get on board. Even if it isn’t your fault or the fault of an employee, they don’t take the time to find out what really happened.
Safety Matters
Keeping your business email system safe is very important. Sometimes, there are emails that look legitimate but they are actually SPAM. When an employee clicks on them or a link to them, it can open up a virus that infects the business computer. That can quickly be spread to others they communicate with via the business email.
This can all happen in a matter of seconds, without anyone knowing what occurred. They click on a link in a given email and then there are negative elements that take place behind the scenes. They don’t know it has happened so they continue about their business. They may attach that virus or problem to another email and forward it to someone else. This is how the chain of destruction can get started through emails.
The damage is likely already done by the time a business is even aware they have an issue. It can be upsetting to others to discover something from your business was sent to them that contained such an issue. They may think twice before they open up any email that comes from your business again.
Not only can this can be a time-consuming endeavour to resolve, it can happen all over again. Spammers have become very clever about how they hide such materials, so you have to be leaps and bounds ahead of them. It isn’t enough to just tell employees not to open anything they aren’t sure of because too often you simply just can’t tell the difference.
Spyware and Malware can completely destroy your in-house email operating system. Such problems can also be transferred to your computers. No matter what type of business you are involved with, the use of computers is very important. You don’t want to let important data be compromised due to some type of Spyware or Malware being on the hard drive of that computer system. You have to be diligent in your efforts to protect your business every single day. Thousands of emails can be sent to your business each day and you have to be ready for those that aren’t legitimate.
Filtering SPAM
One way to combat such problems is with a very good anti-SPAM product. Such software can protect your business from viruses and other intrusions that may be intentionally or inadvertently attached to emails your employees open. Such software continues to monitor emails, and it will move anything it identifies as SPAM to another folder.
This removal will be done from the list of emails in the inbox so your employees never have to sort through them. Think about the number of junk emails per day you have to toss in the trash as you go through your work email. It would sure be nice if they didn’t show up in the first place.
There are excellent software programs out there ready to catch problems and to resolve them. Even if the email doesn’t contain something harmful, it can still be SPAM which is nothing more than junk mail your employees don’t need to waste their time with.
Such software uses the very best data to be able to view emails behind the scenes and identify something that isn’t right. Anything that is identified as being suspicious will be categorised as SPAM to prevent your employees from opening it. This process can result in virtually all SPAM being eliminated from the business email system.
Look for a program that is continually updated so you have the most powerful resource to fight email SPAM available. You should also look for a program that works well with your desktop computers, laptop computers, and with cloud computing since they are so common in workplaces these days. Without such updates, the software can quickly become outdated, and that means your business is once again vulnerable.
Filtering SPAM also reduces the amount of time it takes your employees to go through their emails each time they log in. Time is a precious commodity in every work environment, and there are time zappers that reduce production. When SPAM emails can be filtered out, it gives your employees the time to focus on those which require a response.
It also reduces the overall amount of time they spend on emails each day for the business. That time savings can add up to hours per week which they can use for other tasks on the job. Don’t continue to put your business at risk without a top notch SPAM blocking software program in place. If you wait until you have a serious problem it is going to cost a great deal of money to get things cleaned up.
Every single computer in your business may need to be evaluated and wiped clean of the problem by a professional. Not only does the cost add up, but the time involved can also mean hours of downtime for your business. Prevention is definitely the route to take when it comes to fighting SPAM. Consider it a wise investment in the reputation and the well-being of your business as well as the personal data of your customers.
